Tax Reporting Services

1099Pro

The 1099Pro Reporting Solution is the premier scaleable information reporting solution for companies reporting 1099, W–2, and other payments to the Internal Revenue Service, Social Security Administration, and state agencies.

Table Of Contents

Introduction

The Problem

Converting to a new regulatory compliance system may entail a complex process of conversion, development of system interfaces, and testing. Advanced Technologies Support Group, Inc. (ATSG) has developed a suite of software, procedures and documentation to assist you with these efforts. Our technical staff can work with you to create a customized process for a smooth transition to a new client/server or application hosting solution for regulatory compliance reporting.

The Solution

1099Pro is a strategic combination of client/server software and the comprehensive compliance expertise and support of ATSG. ATSG leverages the software for your company, and integrates the software for your use on-site or provides the expertise to host the application for you remotely using a standard Internet connection or direct communication access from one or multiple sites.

We provide:

  • Implementation planning
  • Installation/Application Hosting Options
  • Conversion and interface program development
  • Training
  • Hotline support
  • 1099Pro Premium Service

1099Pro includes software, compliance monitoring, bulletins, hotline support and supplemental remote administrative services. ATSG will assist you in installing and implementing the software, and will provide the technical and application expertise you need to become fully functional quickly and efficiently.

Who Uses 1099Pro?

1099Pro is used by companies who want the benefit of a strong tax compliance reporting solution for large volumes of information returns. 1099Pro provides the speed to process millions of transactions in a fraction of the time needed by existing legacy mainframe and in-house systems.

1099Pro is also the solution that allows companies to better focus their resources without having to worry about compliance with IRS reporting regulations and reporting schedules.

Existing ATSG customers include:

  • Amerus Insurance
  • Chevron Texaco Services Company
  • BP Amoco
  • El Paso Energy
  • Penn National Insurance
  • ...and more

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Implementation/Application Hosting Options

Option 1 - 1099Pro Premium Service with Application Hosting, Data Import and Filing

1099Pro Premium Service with Application Hosting includes all of the benefits of 1099Pro with the added benefit of having your application hosted by ATSG.

ATSG maintains the database of reportable transactions on our server and provides access to the user’s desktops through a secure Internet connection. If you prefer, a private frame relay connection can be installed on your network and the communications client software is installed on each user’s PC. ATSG will import and balance all feeder files that are downloaded to us and provide the appropriate reporting and monitoring of the system.

Click here for a diagram of how the implementation of the application hosting option works.

1099Pro Premium Service is designed for customers who want the benefit of a strong tax compliance reporting solution and want to outsource all of the processing and system maintenance requirements.

The benefits of remote administration are immediate: by reducing resources and eliminating the need for data processing dependency, your company can shift dedicated resources to business-specific issues, thereby saving you time and money.

ATSG imports all of the data, works with you to correct rejects, prepares and submits all government required filings, and prepares the statements to be printed at your site or at a third party print and mail service.

1099Pro Premium Service is provided on a flat monthly fee basis, and includes a license of the software and annual maintenance updates. The fee is determined based on volume of reportable accounts.

1099Pro Premium Service is designed for customers who want the benefit of a strong tax compliance reporting solution without the daily maintenance, reporting schedule, and system worries.

1099Pro Premium Service includes:

• Maintaining system security, database, system utility processes.
• Importing data and providing customizations required to accept data from existing systems.

ATSG will coordinate with the client and its departments to set up and execute the file import processes for adding to or updating existing recipient payment data. This includes:

Scheduled Imports - Application system imports will run on a schedule. ATSG staff will review the data files for format errors, preview the posted data, and balance to the transmittal supplied by the company. ATSG will then submit the posting results to the company's accounting department for approval.

Unscheduled Imports - Should the need arise for unscheduled data import, ATSG will respond to this request as soon as possible (generally within 48 hours), dependent upon the company's production schedules.

Rejects - ATSG will review rejected records directed to the Reject/Re-entry file during importing, and will also produce and present a report of the records to the company for review. The company will make necessary revisions to the data and will notify ATSG staff when it is appropriate to rerun the file through the import process.

  • Producing required government reporting processes and accompanying magnetic media.

The following Federal and State reporting functions are included:

Federal

  • 1099 media - originals
  • 1099 media - monthly corrections
  • W-2 media - originals
  • W-2c media - monthly corrections
  • 1042S media - originals
  • 1042S media - monthly corrections

State

  • 1099 media - originals
  • 1099 media - monthly corrections
  • W-2 media - originals
  • W-2c media - monthly corrections
  • Quarterly reporting media and quarterly corrections
  • Territory reporting - both 1099 and W-2
  • Territory reporting - monthly corrections 1099 and W-2
  • Produce necessary notices and statements, and generating statement files for third party print services.

ATSG will annually generate the following notices for the company: Form W-9, Form W-8, Form 1001, Form 4224, B-Notices (both 1st and 2nd), C-Notice, and TIN Penalty.

ATSG will perform the matching process required for the B-Notice, C-Notice and TIN Penalty files. From this, ATSG will generate the notices to be printed.

In addition, the company will provide ATSG with current outsource vendor statement file layouts. ATSG will ensure all layouts are updated, and will coordinate and schedule with the company departments the creation of the files sent to outsource vendors for the production of recipient statements.

For your in-house needs, ATSG will coordinate and schedule the production of statements or statement files to be printed at the company site.

  • Guaranteeing compliance with all information return filing requirements.
  • Providing management reports.
  • Processing state quarterly wage reporting and corrections.
  • Sending backup withholding notification to source systems.
  • Manage the retention of tax data.

ATSG will maintain company data for seven years (the current input year and four prior years). Current and prior year data will be available online for immediate access, as included in the base cost of the service. No additional costs will be assessed to the company.

  • Providing custom documentation and user training.

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Option 2 - 1099Pro Limited Service - Application Hosting only

This level of service provides an alternative to installation of the software on your computers. ATSG will host a copy of the software on our servers for you to operate on a secure Internet connection.

Using your access to our servers you will be able to operate the system as if it were installed on your premises. You can import or manually enter data, create reports and statements and perform the state and federal filing functions yourself. At year-end, you can print statements yourself or use ATSG's print and mail services.

ATSG is responsible for maintaining continuous operation of its data center and for installing new versions of the software . Our personal will also assist with technical and user related questions and issues.

1099Pro application hosting is provided on a flat monthly fee basis.

Option 3 - 1099Pro Basic Service

1099Pro Basic Service includes up to 5 days of on-site support for our technicians to assist your personnel as they work together to install the software and set-up your server. This installation will include the set-up and testing of the imports for up to 3 feeder files. It will also include an analysis of your data files (pre-installation) so we can best determine how to import the recipient data appropriately based on your reporting requirements.

Training, customizing statement formats and reports, and ongoing maintenance is also included in the basic service. Ongoing maintenance includes unlimited telephone support for one user area, bug fixes, enhancements, and a new release of the system each year that meets all of the current reporting requirements of the forms required by the IRS. 1099Pro basic service is designed to best assist customers who want to integrate the software into their existing IS structure.

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Other Services

Additionally, ATSG can incorporate print image and mail services, creating the one comprehensive solution you need to meet information reporting requirements and remain compliant with Federal, State, and U.S. Territories.

Software Features

The 1099Pro software provides the following payment tracking and compliance reporting capabilities:

  • Full 1099, 1042–S, W–2, B–Notice, and TIN information tracking and reporting to the IRS and state agencies
  • Ability to create:
    • Original filing media
    • Monthly correction media
    • Original and corrected recipient statements
    • Appropriate substitute transmittals
  • Functionality to:
    • Review payment information
    • Generate notices
    • Record necessary certification data
    • Review TIN Compliance history
  • Ability to access and process up to four years of Prior Year Data
  • TIN certification and withholding status tracking
  • Annual reporting activity for establishing “reasonable cause” to avoid costly penalties
  • Data entry features to add, change, and delete records for originals and corrections
  • Generate statements in PDF format with or without encryption
  • User-controlled import function
  • Master name and address files for TIN/Name reporting
  • Online transaction history
  • Custom interfaces to electronic channels
  • Forms flash capability for original and corrected recipient statements
  • Custom report capability

The system supports Federal and State information reporting for the following forms:

  • 1001
  • 1042-S
  • 1098
  • 1099-A
  • 1099-B
  • 1099-C
  • 1099-DIV
  • 1099-INT
  • 1099-LTC
  • 1099-MISC
  • 1099-MSA
  • 1099-OID
  • 1099-PATR
  • 1099-R
  • 1099-S
  • 4224
  • 4802/4804
  • 5498
  • 5498-MSA
  • 6559
  • 6559-A
  • W-2
  • W-2c
  • W-2G
  • W-7
  • W-8
  • W-9

Schedule an Online Demonstration

If you would like to schedule an online demonstration, please click here.

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Click below to access our demonstration site.

Demo

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